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Web Communication roles and capabilities

Managing editorial access for pages on WordPress at WSU

In a default WordPress installation, users with a role of Author, Contributor, or Subscriber have varying levels of access to posts, but do not have access to create or edit pages. Users with a role of Editor or Administrator have full access to both.

At WSU, pages are frequently more useful than posts for managing large amounts of content on a site. We have made a few adjustments to the Author and Contributor roles so that more users have access to pages without having the full set of capabilities associated with the Editor or Administrator roles.

New Pages

Authors and Contributors can create new pages by default, but must submit them for review before they are published. An Editor or Administrator can review the content and then publish when ready. As long as the page has not been published, the creating Author or Contributor can continue to edit the page and resubmit for review.

Editors and Administrators can always create and publish new pages.

Existing Pages

Authors and Contributors are not able to edit existing pages by default, even if they are assigned as the page author.

If the administrator for the site enables the Editorial Access Manager plugin, which is available for all sites on the WSU platform, Authors and Contributors can be assigned as editors for the page by either role or user. Once assigned as an editor for a page, Authors and Contributors are able to edit all parts of the page and publish their changes at will.

If you have any questions about access to pages and posts by any of the user roles, please feel free to stop by open lab on Friday mornings or in the WSU Web Slack team at any time.

May 16th Open Lab Recap

We had a great turnout at today’s open lab with 10 total attendees across 6 different colleges and departments. Thanks to everyone for coming!

A projector was brought in this week so that we could demo a few of the things that will be appearing in production soon on the WSUWP Platform. I think that helped not only as a way to demo features but to dynamically walk through some of the questions that came up. In the future there may be some room for prepared slides to walk through various concepts.

Topic discussed and bugs found

Spine Theme / WSUWP Platform: When watching over a shoulder while configuring a site on the platform for the first time, it’s easy to see how the navigation menu area that is currently setup can be confusing. We have spaces for onsite and offsite navigation, but should do a better job by creating default menus that items can be added to. As it stands, menus need to be created first, and that process can be confusing.

WSUWP Platform: The logic controlling authentication needs to be fixed so that a double login is not needed. Right now, when you login for the first time at a site, you are redirected to that site’s network. If this network does not match the site perfectly, another authentication is required to setup the right cookies for access. This should all be handled on the first round. Track this issue on GitHub – #125

WSUWP Platform: We walked through an overview of the page builder that we hope to have in production within the next week. We talked about the concept of building pages as blocks and how this can apply to various sites that are built at the University. There is a lot of excitement around this feature.

WSUWP Platform: Explored some of the basics of TablePress, which is about to be added to the production environment. This will make managing large amounts of tabular data much easier than attempting to do everything in HTML. It also provides some great default features for sorting, searching, and formatting.

WSUWP Platform: Answered some questions about WordPress roles and capabilities, including the specific use of filters for has_cap and map_meta_cap. A couple resources on this topic were shared, including the video below. The slides from that video are a great read on their own. Another great talk that I didn’t remember at the time is Andrew Nacin’s “Current User Can Watch This Talk”, which is also embedded below.

Labs in WordPress: We had a good initial conversation about how a lab could be defined in the context of hosting on the web. Our first labs.wsu site was configured today and I look forward to discussing this in detail with many others in the near future.

See you all next Friday!