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Web Communication Editorial Access Manager

Managing editorial access for pages on WordPress at WSU

In a default WordPress installation, users with a role of Author, Contributor, or Subscriber have varying levels of access to posts, but do not have access to create or edit pages. Users with a role of Editor or Administrator have full access to both.

At WSU, pages are frequently more useful than posts for managing large amounts of content on a site. We have made a few adjustments to the Author and Contributor roles so that more users have access to pages without having the full set of capabilities associated with the Editor or Administrator roles.

New Pages

Authors and Contributors can create new pages by default, but must submit them for review before they are published. An Editor or Administrator can review the content and then publish when ready. As long as the page has not been published, the creating Author or Contributor can continue to edit the page and resubmit for review.

Editors and Administrators can always create and publish new pages.

Existing Pages

Authors and Contributors are not able to edit existing pages by default, even if they are assigned as the page author.

If the administrator for the site enables the Editorial Access Manager plugin, which is available for all sites on the WSU platform, Authors and Contributors can be assigned as editors for the page by either role or user. Once assigned as an editor for a page, Authors and Contributors are able to edit all parts of the page and publish their changes at will.

If you have any questions about access to pages and posts by any of the user roles, please feel free to stop by open lab on Friday mornings or in the WSU Web Slack team at any time.